Creating checklists that address what, when and who will not only help you keep track of action items it will also remind you of important data to collect and gives you a place to keep that data.
For example your checklist for the lunch break may include tasks such as “add chairs to dais” and “upload Mr. Smith’s presentations,” but it could also include “count sodas” with a space for the pre- and post-lunch counts so you have that information readily available when you need to approve the invoice for these on-consumption items.
Consider creating a minute-by-minute schedule with all tasks, who is responsible to execute them and back-up contact information in case they aren’t accomplished. Distribute to all who are responsible for an aspect of the event.
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